Accepted Students - Liberal Arts


Now that you’re admitted to the online Liberal Arts program, here’s what you need to know about registration and enrollment.

Attendance

For all online classes, students are expected to login to the BlackBoard module regularly (at least 3 days a week) to check the syllabus and work schedule, and complete all assignments for the week.  An “absence” for online courses is defined in two ways (either of which will incur an absence):

  1. not turning in any assigned work for the week;
  2. not demonstrating evidence of reading assigned chapters or viewing assigned videos, tutorials, or other media posted by the Professor. Evidence includes posting to discussion forums, responding to other students’ posts, and generally logging in to participate and engage in course materials. Students are responsible for providing written evidence by email (with any supporting documentation attached) to substantiate "authorized absences."

Note: Four absences in a course result in failure of the course, regardless of reason. Should you need to miss four weeks of  any course, contact Aaron Abbott, Academic Advisor/Enrollment Coordinator for Online Programs, to withdraw from the course (if possible), and to determine when to retake the course.

If you withdraw from a course after the first week, you will not receive a full refund (please see the Degree Completion BlackBoard page for a detailed refund policy). Withdrawal may also reduce the amount of financial aid you receive and could result in additional out-of-pocket financial responsibility.

Books

Textbooks may be obtained through the JBU Bookstore or on your own. Please review the process for purchasing books for more detailed instructions.

The JBU Bookstore is owned and operated by Follett Corporation. If you choose to purchase your books through the JBU Bookstore and accept enough federal aid (grants and loans) to cover the cost of books and tuition, a book voucher will be issued to the JBU Bookstore to purchase your books and required supplies.

If you choose to purchase books from another source, note that any financial aid amount you accept above the cost of tuition and fees will not disburse until after you have completed six hours of credit at JBU. This means that you’ll be responsible for paying for your books out of pocket, at least for your first few courses.

If purchasing through the JBU Bookstore, you will have three textbook options: (1) purchase new books; (2) purchase used books (if available); or (3) rent books (if available). On average, used textbooks can be purchased for about 25% less than a new textbook, and textbooks can be rented for about half of the price of purchasing new textbooks. Books will be shipped directly to you on or around the registration deadline; you will verify your shipping address during registration.

Note: Renting textbooks requires a valid credit card that can be charged should the book(s) not be returned.  Students who wish to rent textbooks must register on the rental website

Please allow plenty of time to receive your books prior to the first night of class.

Degree Audit/Preliminary Transcript Evaluation

When meeting with your Admissions Counselor, you received a Degree Audit/Preliminary Transcript Evaluation. The Degree Audit lists the courses that your Admissions Counselor recommends to meet your general education requirements (listed in the left column) and, if applicable, any course(s) you might be transferring into the program (listed in the right column). Although your Admissions Counselor makes every effort to ensure the accuracy of your Degree Audit, the audit isn’t official until signed by the Registrar’s Office.

Elective courses        

If you have course(s) outside of your major that you need to take to fulfill graduation requirements (listed on your Degree Audit; see information above), be sure to seek approval from the Associate Registrar prior to enrollment to ensure the course will count toward graduation. JBU guarantees transfer of courses only with prior written approval of the Registrar’s Office.

The Approval to Transfer Credit (ATC) form is available online and can be submitted electronically, via fax, or U.S. mail. Please allow at least one week for processing ATC requests.

JBU offers a limited number of elective courses online, at the JBU Fort Smith Center, and at the JBU Rogers Center. For a current list, view our schedules. These courses must also be approved prior to enrollment to guarantee application toward graduation.

Email address           

Once you receive your JBU email address and temporary password information, please logon as soon as possible to verify that your account is active and working properly. You will need access to your account in order to register for classes.

Please logon to BlackBoard a few days before your first night of class for important information and any pertinent updates from your instructor. There is an assignment due the first night of class. 

Note: After you receive your JBU email logon information, all correspondence will be sent to your JBU email address. Please remember to check it frequently. It is very important that you read your email.

Financial Aid  

If you plan to seek financial aid assistance – federal grants or student loans – please apply as soon as possible. The Free Application for Federal Student Aid (FAFSA) is available online

Even if you think you make too much money to qualify for grants, the only way to apply for federal student loans – including those not based on income – is by submitting a FAFSA.

JBU must be listed on your FAFSA in order for us to receive and process your financial aid. JBU’s FAFSA school code is 001100. Once your information is received by JBU, you are generally notified via email within one week regarding the next step in the process for receiving aid.

Note: You cannot receive financial aid at more than one institution at a time. Therefore, if you are concurrently enrolled at another college during the current semester, you must choose one institution to award your aid. If you have received financial aid elsewhere during this FAFSA year, please visit our Transferring Aid page to find out how to transfer your aid to John Brown University.

Once your FAFSA is ready to be awarded, JBU’s Financial Aid Office will email you an award letter, which you can accept online. The federally-approved cost of attendance allocation includes expenses in addition to tuition, fees and books, so many students are approved for loans in excess of the invoiced cost. You do not have to accept the full amount of loans for which you are approved. Should you accept a loan amount above your invoiced cost (tuition, fees and books), you will receive the difference as a check; excess loans will be disbursed in the middle of the term, after earning six hours of credit. Generally, you will receive a check 14 days after notification from Financial Aid that your excess aid will disburse.

Approximately one-third of FAFSA applicants are selected by the federal government for verification. Should you be chosen for verification, you will receive an email from JBU’s Financial Aid Office with a link to our Institutional Verification Form (IVF), which you must print, complete and submit along with a hand-signed copy of your tax return to the Financial Aid Office. You may fax your paperwork directly to the Financial Aid Office at (479) 524-7405 or bring it to the JBU Fort Smith or Rogers Centers. If selected for verification, your financial aid cannot be processed until documentation is received and verification is performed.

If you have questions regarding your specific award for federal grants and loans, please contact Erica Kollman at (479) 524-7151 or ericak@jbu.edu.  

More information about financial aid is available on our website.

Deferral of Current Student Loans

If you are currently repaying student loans, you may qualify for loan deferment during enrollment. Should you wish to apply for deferment, you must complete a Loan Deferment Request from your lender. Most lenders have this form on their website. Once completed, submit the form to Julie McGarrah in the Registrar’s Office. You may fax the completed form to (479) 524-7278, email it to jmcgarrah@jbu.edu or mail it so that she can verify your enrollment once classes have begun.

Note: If your student loans are in default for any reason, you must remove the loans from default status prior to requesting deferment. Enrollment does not necessarily affect default status.

First Week of Class

Course information will be available on BlackBoard the Friday before classes begin. The first assignment is due mid-week of the first week of class, so make sure you log onto BlackBoard early in the week.

The class week for online students is 6 a.m. Monday – 5:59 a.m. the following Monday. Students are required to logon a minimum of three (3) times per week to verify attendance in each course.

Please order all required books and course materials far enough in advance that you receive them prior to the beginning of classes.

Payment         

Tuition, fees and book costs are payable per term, not per course. There are four options for payment: (1) full pay – one lump sum with no financial aid; (2) payment plan – four payments per term ($50 fee); (3) financial aid – grants and loans; and (4) third-party payment – VA benefits, tuition assistance, or employer reimbursement. Full payment or payment arrangements must be made by the first day of class.

The JBU payment plan requires a 20% down payment then four additional payments. If you haven’t made other payment arrangements (including pending aid) by the first class date, you will be automatically enrolled in a payment plan with the down payment due at that time.

Payment may be made online via EagleNet or mailed the University Cashier (2000 West University Street, Siloam Springs, AR 72761).

E-check is the preferred means of online payment. JBU also accepts VISA, MasterCard, American Express and Discover for the payment of tuition and fees.

To contact the Degree Completion Student Accounts Representative, Keith Kretzer, email StudentAccountsDC@jbu.edu or call (479) 524-7398.

Registration 

Before the registration deadline, you will receive an email from Jeff LeBert, Associate Registrar, with registration instructions. We recommend that you print these instructions prior to registering for classes. Please register as soon as possible after you receive your registration email.

Tuition & Fees

Tuition and fee rates for the 2012-13 academic year are:

  • $390//hour tuition for major courses
  • $70/hour distance learning fee

Distance learning and other fees are non-refundable on or after the date that classes begin. Tuition may be refunded on the following schedule: 100% refund during the first week of class; 80% refund during the second week of class; or 40% refund during the third week of class. No refunds will be given after the third week of class.

Current tuition and fees for elective (non-BSBA) courses are $250 per hour for on-ground courses, and $460 for online courses.

The rate of tuition and fees is subject to change annually, on or around July 1.

Veteran’s benefits    

Are you eligible for Veteran’s benefits? If so, you should apply with the VA at www.gibill.va.gov as soon as possible; it generally takes 30-90 days to process Veteran’s benefits. 

You should also contact the VA Certifying Official and express your intent to use your VA Benefits.  If you are eligible for tuition assistance, you must provide the Degree Completion Student Accounts Representative with an approved (signed by your Unit Commander or appropriate officer) copy of your course registration. 

JBU’s VA Certifying Official is Julie McGarrah: jmcgarrah@jbu.edu or (479) 524-7103.

Students planning to use VA benefits should research all benefit options prior to submitting their application with the VA. Students planning to use Post 9/11 benefits should be aware of the eligibility requirements for this benefit.