Graduate School Student Guide
Academic Policies & Procedures
- Enrollment Status
- Online Registration
- Quality Standards for Continuance in a Graduate Program
- Coursework & Requirements
- Transfer Credit Policy
- Adding or Dropping Courses
- Refund Policy
- Crisis Alert System and Class Cancellations
- Non-Attendance Resulting in Withdrawal
- Second Degree Seeking
- Statement on Academic Integrity
- Faculty Action Regarding Violations of Academic Integrity
- Grades, Degrees and Graduation
- Academic Grievance Process
- Graduate students are considered full time at six (6) or more hours and part time at fewer than six (6) hours.
- Graduate students who are allowed to register with an incomplete file must complete the admission process including submitting all references, transcripts, and test scores no later than the end of their first semester or summer session of classes. Students who fail to complete the admission process become ineligible to register for the following semester.
- Students must notify their advisor and the appropriate department (Business, Counseling, or Education) when any change is made to their enrollment status (i.e. add a class, drop a class, change a section, address, email, phone, etc.)
Registration dates for each semester or term are published on the JBU Graduate web pages: Important Dates. Students may also be notified of these dates by emails sent from the Graduate School Office, Registrar’s Office, or their graduate program office.
Students should first discuss their course selections with their advisor before registering. Instructions for registering online can be found here: Registar
If students have technical questions or problems, they should contact JBU’s Help Desk at 479-524-7256 or firstname.lastname@example.org. For advising, students should call their graduate program department by calling (888) 849-3503.
- A student admitted under regular status whose cumulative graduate grade point average falls below 2.85 is automatically placed on probationary status. Failure to raise cumulative GPA to a 2.85 for graduate coursework within the discipline of the degree program can result in dismissal from the University. A student admitted under provisional status must complete the first 12 hours of course work with a cumulative GPA of 2.85. Upon meeting this requirement the student will be recommended for regular status. A student who does not meet this requirement is subject to dismissal.
- A cumulative GPA of 3.0 based on all graduate courses completed in the respective discipline is required for graduation.
For more detailed policies regarding standards for continuance in a Graduate program, click here: Graduate Catalog
- A grade of “C” is the minimum passing grade for graduate credit. Grades of “C-” or lower will not count toward degree completion.
- No more than 9 semester hours of “C” or “C+” work may be applied toward a master’s degree.
- All prerequisites listed for a specific course must be taken prior to that course unless approved in advance by the department head.
- Counseling students must earn a grade higher than a C+ in every course required for state licensure.
- Up to nine (9) credit hours of graduate transfer credits or 25% of the degree program, whichever is greater, toward fulfillment of a graduate degree, shall be allowed, subject to approval by the department head and dean.
- No grade below a “B-” may be transferred into a graduate degree program at JBU.
- Grades from transfer credits are not included in the calculation of the JBU grade-point average.
- Correspondence credit/coursework is not applicable towards a master’s degree at JBU.
Students register for graduate courses during the official published registration time periods. Students may not register for courses after the close of the late registration time period. Course registrations and additions completed during the late registration period must have approval from the respective graduate program director and are subject to a late fee.
Semester and half-semester graduate courses dropped by the official “Last Day to Drop a Course” will not appear on the student’s permanent record. Non-completion of a course thereafter will result in a letter grade based upon the student’s performance relative to the required work for the entire course.
Graduate students who withdraw from the University or drop a course may be entitled to a partial refund of that term’s tuition and course fees. The percentage of refund is determined by the official date of withdrawal, according to the following schedules:
Note: Spring Break will not be counted as a week of the term for refund purposes.
If the program follows the traditional semester format (14-16 weeks):
100% refund during the first week of the semester
80% refund during the second week of the semester
60% refund during the third week of the semester
40% refund during the fourth week of the semester
20% refund during the fifth week of the semester
No refund after the fifth week of the semester
For short terms or courses (typically 7 and 8 week terms):
100% refund during the first week of the term
80% refund during the second week of the term
40% refund during the third week of the term
No refund after the third week of the term
Courses that are presented in different formats, such as international study trips and seminars, are not subject to the above refund schedule. Information regarding refund schedules for these types of courses is available upon request from the respective graduate program office.
Other fees are non-refundable.
In the event of medical withdrawal prescribed by a physician, special consideration will be given to tuition adjustment.
John Brown University has implemented a Crisis Alert System that can notify students with time-sensitive information during unforeseen events or emergencies and provide details on appropriate response, using voice, email, and text messaging. If campus locations close due to inclement weather students will be notified through this Crisis Alert System (CAS). It is important for students to sign-up to receive these alerts at http://eagle.jbu.edu/services/CrisisAlert/
If a particular class has been cancelled due to an emergency or inclement weather, the instructor will make an announcement through Blackboard. Students should always check their JBU email account.
A student who misses 50% or more of scheduled contact time for any course will not receive credit for that course. The instructor, at his or her discretion, may impose a penalty for any absence and/or require compensatory work for some absences.
Substantial tardiness, as well as missing an entire class session, may be charged against the 50% limit.
Except in the case of extenuating circumstances, students who do not attend any class for ten consecutive days may be withdrawn from John Brown University for non-attendance. It is the responsibility of the student to contact instructors, advisor, registrar, business office, and financial aid office if extenuating circumstances exist. If the withdrawal occurs before the mid-point of the term, students will receive a grade of “W.” Students will have a grade of “F” (failure) if they are withdrawn after the mid-point of the term.
There is a one-year grace period for an accepted student to register for classes. After the one-year period has passed and the student has not registered for class, the student will need to follow the standard admissions process by submitting a new application and any new documentation that may be required. The application fee is waived.
Enrolled students who drop also have one year to return and register for class or they, too, will need to submit a new application and go through the readmission process.
A JBU master’s degree recipient seeking admission to a second degree program, who has been out of JBU for at least one year, must complete an application form, submit official transcripts of work completed since graduation and receive permission of the department head. Applicants to the counseling programs must also submit new reference forms.
Currently enrolled graduate students or JBU master’s degree recipient, who graduated less than one year ago, seeking a second degree, must complete a Request to Pursue Additional Degree form and submit it to the program office of the new degree. The department head reserves the right to require additional documents, references or an interview.
For policy regarding GPA calculation for multiple degrees please refer the section regarding additional master's degrees in the online Graduate Catalog.
As a Christian institution of higher education, John Brown University seeks to maintain the highest standards of academic integrity. Violations of these standards will result in substantial penalties. Violations and their definitions are as follows:
a) Plagiarism: Submitting as part or all of one’s own work material that is copied or paraphrased from another source, including on-line sources, without the proper acknowledgement of that source. Examples include: failing to cite a reference, failing to use quotation marks where appropriate, misrepresenting another’s work as your own, etc.
b) Cheating: Using unauthorized material or study aides for assistance on examinations or other academic work. Examples include: looking at a peer’s exam, altering a graded exam, using notes without permission, etc.
c) Fabrication: Submitting altered or contrived information in any academic assignment. Examples include: falsifying data, text material, or sources.
d) Facilitating academic dishonesty: Helping another student violate this policy. Examples include: allowing one’s work to be copied, working together on an assignment where collaboration is not allowed, doing work for another student.
All violations of the academic integrity policy will be reported to the Dean of the Graduate School who will maintain a file on student offenses.
- First offense: In the first case of dishonesty, the faculty member will normally give the student a zero for the assignment or test on which the student has been dishonest. Faculty members are free to impose more severe penalties if such penalties are announced in the course syllabus.
- Second offense: A second violation of the integrity policy in the same course or any other course will result in an F in the course.
- Third offense: Any further violations of the integrity policy may result in suspension or dismissal from the university.
- Appeals: A student who feels that he or she has been unfairly accused or unjustly treated may appeal to the Dean of the Graduate School. Final appeals will be handled by the All-Campus Judiciary Committee.
- Graduate students must achieve a cumulative grade point average of 3.0 or higher to graduate with a master’s degree. Cumulative GPA is based on all graduate courses completed at John Brown University in the respective discipline.
- Grades are processed by the Registrar’s office. No hard copies are distributed unless specifically requested through the Registrar’s office. Graduate students can access their registration and grade information through Eaglenet at http://eaglenet.jbu.edu/. If you experience difficulty, contact the Help Desk at email@example.com.
- Review the Grading System for graduate level courses online at Grading System.
- Master’s degrees are posted following the semester or summer session in which all degree requirements have been met. The Registrar’s office posts the master’s degree on the transcript, processes transcripts and the official degree. The first transcript is issued without charge; there is a $2.00 charge for each one sent thereafter.
- To participate in commencement, all coursework requirements must be completed.
- Graduates will order their own regalia. For more commencement information, go to: JBU Commencement
- Please direct enrollment or grade inquiries to the Registrar’s office at (479) 524-7278 or (888) 849-3503.
Commencement is held in December and May. Two months prior to the intended completion date, each candidate must complete an online Application for Graduation. Students will be prompted to complete the Graduation Application online when they are pre-registering for their final semester. A graduation fee of $35 will be charged to the candidate’s account without regard to commencement participation. Participation in the ceremony incurs an additional charge for regalia. Regalia can be purchased through the campus bookstore. Degree candidates may participate in commencement only upon completion of all graduation requirements. JBU Commencement
Eligibility to participate in commencement is limited to the commencement at the end of the student’s final semester in attendance or the commencement at the end of the following semester. Furthermore, participation eligibility is based upon compliance with all of the deadlines posted on the JBU commencement web site.
Academic Grievance Process
- Student complaints about a faculty person should be discussed first with that faculty person.
- If talking with the faculty person fails to bring resolution, the student may meet with the appropriate associate dean or department head and present a concise, well thought out, written
statement of the problem and the desired resolution.
- The associate dean or department head will offer to meet with the student and the faculty person
in question. If the student is unwilling to attend such a meeting, the associate dean or department head is at liberty to dismiss the complaint at that point. If the student consents to the meeting, then the department head will be responsible for documenting the proceedings and outcome of the meeting in writing.
- The accused faculty person or the aggrieved student may request a second meeting within seven days to which both the faculty person and the student, within limits set by the department head, may invite colleagues and students. Written documentation of the proceedings and outcome of this second meeting is the associate dean or department head’s responsibility as well.